Administrative Assistant
About us
ELL is a leading SaaS company specializing in educational technology and language courses. Our mission is to revolutionize learning by providing innovative, user-friendly software solutions that enhance the educational experience for students and educators alike. We are passionate about empowering learners and helping them achieve their language goals through cutting-edge technology.
About the role
We are seeking a dedicated and organized Administrative Assistant to join our dynamic team. The ideal candidate will play a key role in ensuring the smooth operation of our company and supporting the administrative needs of our executive team. The Administrative Assistant will be responsible for a variety of tasks, including managing schedules, coordinating meetings, handling correspondence, and assisting with office management duties.
Key Responsibilities
Office Management:
- Ensure compliance with company policies and procedures.
- Assist in the creation or updating on company policies as well as policy dissemination.
Administrative Support:
- Assist with day-to-day administrative tasks such as filing, data entry, and document preparation.
- Handle incoming and outgoing correspondence, including emails, and phone calls.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
- Support the scheduling and coordination of meetings, appointments, and travel arrangements.
Executive Assistance:
- Provide administrative support to the executive team, including calendar management and meeting coordination.
- Assist with the preparation of presentations, reports, and other executive documents.
- Handle confidential information with discretion.
Event Coordination:
- Assist in planning and organizing company internal events, meetings, and training sessions.
Customer and Vendor Relations:
- Act as a point of contact for vendors and third party relationships, providing excellent customer service and support.
- Manage and maintain vendor contracts and relationships.
Qualifications
Education:
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or related field preferred.
Experience:
- Minimum of 2 years of experience in an administrative or office support role.
- Experience in the SaaS or education technology industry is a plus.
Skills:
- Bilingual Spanish and English
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
Personal Attributes:
- Professional and friendly demeanor.
- Ability to work independently and as part of a team.
- High level of integrity and confidentiality.
Benefits
- Competitive salary.
- Opportunities for professional development and career growth.
- A collaborative and supportive work environment.
- Flexible working hours and remote work options.
How To Apply
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to rverbeem@elltechnologies.com. Please include “Administrative Assistant Application – [Your Name]” in the subject line.
ELL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
